Outlook to Notes converter: from PST to NSF

by Volker Weber

Outlook to Lotus Notes converter software transfer emails and other items of MS Outlook user profile to Lotus Notes user profile without letting the user lose even a single bit of vital information. User can export Outlook to Notes along with all the emails and other email items in minimal amount of time.

More >


I wonder if I'm alone in being annoyed at 'MS' being used instead of Microsoft. The company's name is Microsoft, not MS. It's just laziness.

Darren Adams, 2012-01-31 11:28

People like to abbreviate. See MSDN.

Volker Weber, 2012-01-31 11:32

They might need to allign their specs page (support of Windows 7/Outlook 2010):

"Supports every version of Lotus Notes - 8.5, 8.0, 7.0, 6.5 and 6.0, MS Outlook - 97, 98, 2000, 2003, 2007, and 2010 on Windows platform (Window 95/98/2000/2003/XP/Vista/7) "

And on the same page:

The software supports the following versions for Outlook to Notes conversion:
Lotus Notes - 8.5, 8.0, 7.0, 6.5 and 6.0

MS Outlook - 97, 98, 2000, 2003, and 2007

Windows platform (Window 98/2000/2003/XP/Vista)


Frank van Rijt, 2012-01-31 11:42

Another good PST->NSF tool is the http://www.systoolsgroup.com/ one.

---* Bill

Bill Buchan, 2012-01-31 11:44

MSDN is an abbreviation of three words, Microsoft is only one word.

Darren Adams, 2012-01-31 15:06

People still like to abbreviate. If you find somebody who says "Microsoft Word", "Microsoft Excel", "Microsoft Powerpoint", "Microsoft Outlook", "Microsoft Exchange", "Microsoft Sharepoint", you found somebody who went through the brainwasher. The rest of the world just assumes that Word, Excel, Powerpoint, Outlook, Exchange, Sharepoint are made by ... the company whose named must not be mentioned.

Volker Weber, 2012-01-31 15:33

I'd always assumed (wrongly it would appear cos after all Darren works for them) that MS was short for Microsoft Software and MSDN was short for Microsoft Software Developers Network. You live and learn.

Not sure about Volker's last point either. I deal with a lot of people who say "Microsoft" before the program e.g. "Is that a Microsoft Word Document?" While I agree it is redundant it can be that they are just not very computer literate rather than brainwashing.

Maybe it is the same thing? :-)

John Lindsay, 2012-01-31 15:46

John, it's branding. "Microsoft Word" is a very strong position to defend. "Word" would be a lot harder. MS Basic, MS-DOS, Microsoft used to be Micro Soft with this logo.

Volker Weber, 2012-01-31 15:57

In an official document, the branding states that the first time you use the product name (e.g. PowerPoint) you should use 'Microsoft PowerPoint' and from that point onwards you can use just 'PowerPoint'.

If MS is being used as an abbreviated form of 'Microsoft Software' then I'd say that's incorrect - the company's name is Microsoft Corporation. Also 'MS Outlook' would mean 'Microsoft Software Outlook' which obviously isn't correct.

I'd always assumed that people use MS as an abbreviated form of Micro-Soft, which was Paul Allen's original idea for the company name. However, MS is not a valid abbreviation of Microsoft, any more than me referring to Volker as VK is correct. I know people like to abbreviate, but it's really only correctly to abbreviate several words down to an acronym or initialism.

Darren Adams, 2012-01-31 16:14

FWIW: Paul Allen came up with the original name of "Micro-Soft". Most people associate MS as Microsoft, just as they associate Win2K3 to be Windows 2003. They also associate M$ as Microsoft.

Sean Harris, 2012-01-31 16:16

Darren, you will find that people don't really care what Microsoft branding states. Unless they work for Microsoft.

Volker Weber, 2012-01-31 16:19

When I worked at Microsoft, we referenced the company as "MS", and products as "MS Word", "MS-DOS" and so on.
MS is an established abreviation for MicroSoft.

Karl-Henry Martinsson, 2012-01-31 16:26

@Daren: Since when does a branding document of a vendor define a general validity? MS might be able to contractually demand that from employees and vendors, but that's as far as it gets. As often as MS is used as abbreviation for Microsoft you find M$. Everybody knows what is meant, even if Microsoft's branding team doesn't like it. I think it's called "freedom of speech"

Stephan H. Wissel, 2012-01-31 16:27

Maybe Kim Il-Ball-mer does not like it. :-)

Volker Weber, 2012-01-31 16:29

I just said it was lazy and incorrect, I'm not on a crusade to stop it... although I will point out to people when they use 'MS' incorrectly. Whether they take any notice is up to them.

Darren Adams, 2012-01-31 16:53

"I will point out to people when they use 'MS' incorrectly." I'm sure your customers appreciate it :-)

Sean Harris, 2012-01-31 16:59

Wow, a lot of comments on whether to abbrev. or not.

Having just finished working on a project in the O-365 (Office 365) division of MS (Microsoft), I would like to share an observation I made while I was there. MS LOVES acronyms. In one case I even witnessed someone going out of their way to name something just so the acronym would spell out a certain way. There is even an internal website where you can type in an acronym and get all the internal meanings of it. Darren, I have seen acronyms that were harder to say than just saying the phrase it represents. Peeps in the MS world are accustomed to this acronym fetish. Don't like it? One more reason to buy this converter software and switch.

Now back to the real subject, it makes no mention of .ost files. I presume it will work on them as well?

tngis (The Notes Guy in Seattle)

David Hablewitz, 2012-01-31 17:43

Re "it's really only correctly to abbreviate several words down to an acronym or initialism."

Really? According to whom? Would that be according to Mr. Darren Adams? Oh, excuse me! It must just be M. Darren Adams, right?

Microsoft headquarters is in WA. That's not very far from AK, and it's a lot farther to CT, ME, or HI. But I have no idea how many km it is. I've heard that Microsoft data centers use a lot of MW, and store a lot of TB, and the combined GHz must be pretty amazing.

In academic and publishing circles, MS is the accepted abbreviation for "manuscript".


Richard Schwartz, 2012-01-31 18:09

Really? Acronyms in IT? What an unexpected surprise….

Now, back to the matter at hand: Am I really the only one considering the English on the linked website funny? Looks like the guys are operating from India. And they don’t hide it very well….

Max Nierbauer, 2012-01-31 19:10

Really? Acronyms in IT? What an unexpected surprise….

Martin Hiegl, 2012-01-31 20:16

and despite all of the acronym stuff, we're switching from Lotus Notes 7.x to Exchange/Outlook2010 in late february.

Sadly, because after working over 15 years I could almost deal with that crap.

But we'll see, if MS (short for Microsoft) Outlook is better.

Karl Heindel, 2012-01-31 22:44

Karl, I can assure you that you are going to quickly get frustrated with Outlook.

David Hablewitz, 2012-02-01 01:38

Back to the post. The built in converter tool inside the Notes client does a good job, ok not if you have 1,000's of mail files because it is a manual process. It could be scripted to be automated.

And it is Free

My question is will this company's tool convert Entourage Outlook files which are no longer PST format into PSt or NSF? If so, I have a client. Heck if anyone has a tool, I have a client who needs it.

Keith Brooks, 2012-02-01 04:21


we're using Notes Client 7.02, and even searching for a specific mail is frustrating.

Maybe this is getting better with 8.x, but our IT decided to switch to Outlook.

Karl Heindel, 2012-02-01 07:50

@Karl - It would be interesting to know what you find frustrating about the Notes mail search?
IMHO searching in Outlook (2010 and prior) is frustrating which I compare it with any version of Notes (as long as the Notes mail file is 'full text indexed' - and, IBM, I can't understand why this isn't the default?).

Richard Hogan, 2012-02-01 10:26

Richard, whether it's the default or not, enterprise IT switches FT index off to save storage space. It's not right, but it is what it is.

Karl, you are invited to share your experience as you move from Notes to Outlook. Most non-IT people I have seen making that move have been quite happy.

Volker Weber, 2012-02-01 10:29

I’ve used Outlook / Entourage and Exchange at my last two main clients. Entourage is a bit crappy in places (loads a lot quicker than Notes though), and Exchange has the odd stability issue, but otherwise no complaints.

It’s just email. There’s way too much FUD-flinging when it comes to the yellow world and Exchange.

Ben Poole, 2012-02-01 19:46

Volker, turning off FT might save storage. But MS removed data deduplication (SIS) for attachments in Exchange 2010.

I did some migrations from Notes >> Exchange and as far i can say is that you never save disk space. Maybe less IOs on your storage. Maybe.

There must be other reasons doing this.

Roland Dressler, 2012-02-02 15:12

@Volker I will do that. I'm one of the first to migrate. If it works fine, than all will follow.


I'm not able to search a mail over all of my Folders. I didn't find a way. The next thing: in 7.02 (our Client Version) you can't see a html-mail in the way it is meant to be. And in the normal daily use there are a few other little thing, so that I'm looking forward using Outlook.

Karl Heindel, 2012-02-02 20:26

Karl, did you try the "All Documents" view? In your person's document you can switch to keep the mails in the sender's format.

Also, if you need a FT on any database not just mail and your IT department doesn't allow then make a local replica and turn it on.

Thilo Hamberger, 2012-02-04 16:40

@Roland: yes, Microsoft removed SIS (Single Instance Storage) with Exchange 2010, because the effect of storage cost savings due to the 64 Bit architecture can be much bigger when using low cost storage than the effect of not having SIS anymore.

What kind of storage did your customers use in your migration projects? I assume it's your experience with dwpbank that you mentioned? If dwpbank is still using SAN after the migration to Exchange, then their storage costs might not go down - I agree.

While Microsoft reduced the IO with each version and the move the 64 Bit, Notes does not really perform better on 64 Bit as IBM says: https://www.ibm.com/developerworks/lotus/library/domino8-64bit/

Bernd Vellguth, 2012-02-05 02:05


Yes, but sometimes (I don't know why) I can't find a email. If I search manually in a folder than I will find that email. Maybe the problem is sitting in front of the tft.

To do a local copy of the database does not work, at the login of notes I can't change the "arbeitsplatzumgebung".

Karl Heindel, 2012-02-06 10:30

Bernd its not dwpbank, i assume they still using ex2k07. I know this from some other, smaller projects. Most of them uses SAN as their storage solution. Mailboxes are growing after migration but, as you said, I/O performance ist much more better on Exchange 2k10. You dont need high end SAN architecture anymore to pass "jetstress".

Roland Dressler, 2012-02-06 11:50

So, no we're a few month later and the transition to Outlook was done and we're working with outlook for two month now.

And what should I say: sometimes I miss my Lotus Notes. We don't not have our system to manage our vacancy, we had a database in Notes to do that.
But that's not the point and I can't describe it in english very well.

Notes was clean, well arranged and easy to use. And Outlook is not in that way. But Notes ist gone for us, and so I have to use Outlook. Maybe sometimes I'm getting used to it.

Karl Heindel, 2012-06-20 09:42

Recent comments

thorsten ebers on How do you say iPhone X at 12:07
Christian Ott on Respekt at 20:42
Mariano Kamp on Surface Pro :: It's my preferred computer at 15:23
Mariano Kamp on Surface Pro :: It's my preferred computer at 15:22
Volker Jürgensen on How do you say iPhone X at 10:15
Roland Dressler on How do you say iPhone X at 15:41
Michael Witzorky on How do you say iPhone X at 11:37
Reid Partlow on Surface Pro :: It's my preferred computer at 19:08
Hubert Stettner on How do you say iPhone X at 18:00
Thomas Langel on How do you say iPhone X at 16:26
Joachim Haydecker on Surface Pro :: It's my preferred computer at 14:34
Nick Daisley on How do you say iPhone X at 13:39
Hanno Zulla on Das Wunderauto at 10:27
Volker Weber on Surface Pro :: It's my preferred computer at 09:04
Ben Poole on Surface Pro :: It's my preferred computer at 08:55
Mariano Kamp on Surface Pro :: It's my preferred computer at 18:55
Manfred Wiktorin on How do you say iPhone X at 18:46
Johannes Matzke on How do you say iPhone X at 18:46
Christian Just on How do you say iPhone X at 18:30
Benjamin Bock on Sonos startet öffentliche Alexa-Beta und präsentiert neuen Lautsprecher at 16:55
Eric Mack on Surface Pro :: It's my preferred computer at 15:49
Craig Wiseman on How do you say iPhone X at 15:06
Jochen Kattoll on How do you say iPhone X at 14:44
Bill Greenberg on How do you say iPhone X at 12:41
Volker Jürgensen on How do you say iPhone X at 12:24

Ceci n'est pas un blog

I explain difficult concepts in simple ways. For free, and for money. Clue procurement and bullshit detection.


Amazon Wish List
Frequently Asked Questions

rss feed  twitter

Local time is 09:42